Sigma Gamma Rho Sorority, Inc.

Event Snapshot

Event:	Sigma Gamma Rho 61st Biennial Boulé
Dates:	July 21–25, 2026
Venue:	Tampa Convention Center 333 S Franklin St, Tampa, FL 33602
Estimated # of Attendees	Approximately 4,000 attendees

Attendance is an estimate for planning purposes and is not a guarantee of traffic, sales, or revenue.

Vendor Eligibility Overview

Vendor participation at national and regional in-person events is determined by licensing tier, compliance status, and intended product offerings.

Vendors who intend to sell merchandise or services featuring Sigma Gamma Rho Sorority, Inc. intellectual property (including the name, Greek letters ΣΓΡ, crest, logos, or event branding) must:

• Be a registered licensed vendor in good standing for at least one (1) full licensing year
• Have achieved Tier 1 or 2 status, reflecting at least $10,000 in annual revenue
• Maintain compliance with all licensing, reporting, and product approval requirements
  

Vendors who do not plan to sell Sigma Gamma Rho–branded merchandise may apply as community vendors. These vendors are not required to hold a license but must be approved and may only sell non-branded goods or services.

Our eligibility structure is outlined below for reference:

** Sigma Gamma Rho, Inc. reserves the right to consider Tier 3 vendors for opportunities, based on their compliance record and good standing.

How to Register

Vendors interested in participating must complete the online registration and submit all required documentation.

Registration link: https://bit.ly/boulevendors61

Registration is considered complete only after all required materials, fees, and approvals have been received.

Once registration is complete, you will get access to our discounted accommodation rates directly through the registration portal. Please reference your registration confirmation number for access to that direct link. 

For housing questions after booking, please email sgrhousing@cmcglobal.com.   

Booth Information

The vendor/exhibitor registration fees are as follows: 

• Vendor/exhibitor booth (Standard): $1,500 per booth 

• Vendor/exhibitor booth (Premium): $2,000 per booth. 

Premium booths are placed in higher-traffic areas (e.g., near entrances and main walkways). 

Vendors must select the same booth type when reserving multiple booths. If different booth types are selected, the vendor team will contact you to either upgrade or downgrade your selection so that all booths are of the same type and can be placed adjacent to one another.

Each 10’x10’ vendor booth includes:  

• 8’ high full side and back wall draping (white)
• Drapes can be fully closed or cinched/tied back to the poles 
• (1) 6’ draped table 
• (2) Limerick chairs
• Wastebasket
• 11” x 120” booth identification sign (mounted at the front of the booth)
  
  

Vendors may reserve up to four (4) booths, subject to availability and approval. Select vendors may be offered preferred booth placement and enhanced visibility opportunities as part of premium participation options. Final booth assignments are confirmed 30 days prior to the move-in date. Your vendor kit and booth personalization options will be sent directly from our contract partner once you recieve your booth assignments.

Vendor Business Planning

Each participating vendor is responsible for planning and managing its individual business operations.

Pricing, inventory, staffing, promotions, giveaways, and marketing strategies are business decisions determined by each vendor. Sigma Gamma Rho is not responsible for the operation or promotional strategy of participating vendor businesses.

Vendors should plan based on their individual business needs, booth operations, estimated attendance, and the current published exhibit hall schedule.

Schedule 

Vendor will be able to move in beginning Monday, July 20, 2026, at 12:00 P.M, and must move out by 12 P.M. Sunday, July 26, 2026. 

All booths must be fully set prior to inspection. Early breakdown is not permitted.

Due to a ticketed event taking place Saturday evening, vendor move-out beginning at 6:01 p.m. will be limited to designated service corridors and approved load-out routes. Vendors must follow all onsite directional and venue access instructions during move-out.

Exhibitor Load-In: Enter through the Channel Doors.

• The exhibitor load-in area is located directly off Franklin Street, just past the Tampa Convention Center building at 333 S. Franklin St., across from Water Street (Front Drive).
• Exhibitors should not go to the loading dock for load-in or load-out.

 Exhibitor Load-Out: Exit through the Franklin Doors.

• The exhibitor load-out area is located directly off Franklin Street, just past the Tampa Convention Center building at 333 S. Franklin St., across from Water Street (Front Drive).
• All carriers must check in by 10:00 AM on Sunday, July 26, 2026.
• All exhibitor materials must be fully removed from the facility by 12:00 PM on Sunday, July 26, 2026.
• Please clear your booth completely. Materials left behind may be treated as trash and may incur disposal fees.

Additional Costs to Consider

Convention centers may charge additional fees not included in booth pricing, including:

• Load in/Load out Fees
• Electricity
• Internet
• Drayage/material handling
• Cleaning or facility services

These costs are set by the venue and are the responsibility of the exhibitor. Details will be provided through the exhibitor service portal: https://store.freeman.com/event-homepage?tab=event&eventId=543208.

Electrical service and internet are not included with your booth. Please see details to setup if needed.

Power / Electrical — Edlen

• Phone: (813) 517-1232
• Order Online:  Edlen Ordering Portal
• Order power drops, lighting, or additional electrical needs directly through Edlen.

Internet / Telephone — Smart City

• Phone: (888) 446-6911
• Email: customerservice@smartcitynetworks.com
• Order Online: Smart City Ordering Portal
• Order wired or Wi-Fi internet access and telephone services directly through Smart City.

Rates may increase closer to the event, and onsite orders may be subject to additional charges. Vendors should place required service orders as early as possible.

Advance Warehouse

Ship To:

Sigma Gamma Rho 61st Biennial Boulé
C/O Freeman
10088 General Dr.

Orlando, FL 32824

Freeman's advance warehouse will accept crated, boxed, or skidded freight beginning June 22, 2026.

Materials arriving after July 13, 2026 will still be received but may be subject to after-deadline charges.

Show Site

Ship To:

Sigma Gamma Rho 61st Biennial Boulé
C/O Freeman
Tampa Convention Center
211 S. Franklin St.
Tampa, FL 33602-5369

Freeman will begin receiving shipments at the exhibit facility on Monday, July 20, 2026.

Shipments arriving before this date may be refused by the facility, and any related charges will be the responsibility of the exhibitor.

Certified weight tickets must accompany all shipments.

Provide your carrier with the event name, company name, and booth number.

Freeman Support: (855) 435-3234

Merchandise Approval & Product Color Standards

Sigma Gamma Rho Sorority, Inc. places a high value on brand consistency, quality, and presentation. Vendors offering merchandise that includes the Sorority’s name, Greek letters (ΣΓΡ), crest, logos, event branding, or other proprietary elements (“Sorority IP”) must be certified licensed vendors and submit all designs for approval through the Direct Licensing Hub. The Sorority reserves the right to approve vendor participation based on the merchandise offered and materials displayed.

For product development and production, merchandise should align with the Sorority’s official product color standards:

Color usage should be appropriate for the production method (fabric, embroidery, print, or hard goods) and executed with care to ensure clarity, consistency, and overall quality. Merchandise should reflect respectful use of approved symbols and a level of craftsmanship consistent with the Sorority’s Brand. The Sorority reserves the right to inspect merchandise onsite and require removal of noncompliant items.

Licensing & Agreement Requirements

Participation requires vendors to maintain valid FY26 and FY27 licenses with Sigma Gamma Rho Sorority, Inc. Vendors should ensure license renewal is completed no later than July 15, 2026, and that licensing remains in good standing through the conclusion of the event.

All vendors must execute and return the Boule Vendor Agreement & Participation Waiver and comply with all licensing, insurance, product approval, and reporting requirements outlined therein.

Confirm Your Information & Compliance.

All participating vendors must confirm their information and compliance by July 15, 2026.

Confirm here:  https://fs20.formsite.com/8i8VIT/ezdbykpi6h/index

This form is used to:

• Confirm your business information.
• Confirm applicable vendor licensing and compliance information.
• Confirm the information you would like featured in the official SGR app.
• Indicate whether your business is offering a promotion or giveaway.

The official SGR app vendor listing is an added promotional benefit for participating vendors. Vendors are not required to offer a promotion or giveaway.

If you would like your business information featured in the app, please provide the requested information by the July 15 deadline. Vendor app information received after the publication deadline will not be included.

Key Contacts & Vendor Support

For the quickest response and to ensure we receive all information and supporting documentation needed to assist you, please submit a New Ticket through the SGR Help Center: https://helpsgrho1922.freshdesk.com/support/tickets/new. Please see the conctact details below for the on-the-ground contractors.  

  

Contact	Phone	For
Freeman Exhibitor Support	(855) 435-3234	Order questions, general help
Freeman WhatsApp	(214) 984-3514	Text-based support, 8 AM–5 PM CT M–F
Freeman Transportation	(800) 995-3579	Shipping quotes & scheduling
Edlen (Power)	(813) 517-1232	Electrical orders on-site
Smart City (Internet/Phone)	(888) 446-6911	Internet & telephone orders

Update Notice

This Vendor Guide and official vendor communications are the primary sources for Boulé vendor information. Event and vendor guidelines may be updated from time to time. Vendors are responsible for reviewing current communications and planning based on any updated information and/or guidelines.